Frequently Asked Questions

Glossary

DoD: Department of Defense

Mentor: A “Mentor” is an experienced individual who assists and guides another person’s development. A Program mentor is usually a senior member within the SSO who is a subject matter expert in the Participant’s field of study. A Participant’s mentor may coordinate internship logistics as well as assist the Participant in his/her educational and professional growth.

Scholarship-for-Service: "Scholarship-for-Service" refers to programs that provide scholarship funding in exchange for an agreement to complete a period of post-graduation service. SMART is a scholarship-for-service program that provides generous scholarships, cash awards, and benefits in exchange for completing the internship and post-graduation service commitments with the DoD.

Participant: A "Participant" is an individual who has applied for, received, and accepted a SMART award. An individual is a Participant throughout the following phases: (1) academic phase, during which the Participant throughout the following phases: (2) post-graduation service phase, during which the Participant completes the post-graduation service commitment with the Department of Defense (DoD); and (3) the 10 year monitory phase after completion of the post-graduation service requirement during which the Program tracks the Participant's employment status.

Recruitment Participant: A "Recruitment Participant" is a participant who is not employed in a permanent civilian position by the Sponsoring Facility at the time of award. Participants who are employed by the SF in temporary or internship positions at the time of award are recruitment participants.

Retention Participant: A "Retention Participant" is a participant who is employed in a permanent civilian position by the Sponsoring Facility at the time of award.

Multi-Year Participant: A "Multi-Year Participant" is a Participant whose award length is more than one (1) academic year.

One- year Participant: A "One-Year Participant" is a Participant whose award length is for one (1) academic year.

Sponsoring Facility: A "Sponsoring Facility" is a particular laboratory or agency within the Sponsoring Service. Sponsoring Facilities review applicants and identify those whose background and interests are a good match for their anticipated personnel needs and recommend those applicants to Sponsoring Services for nomination for an award. It is expected that the Participant will complete his/her internship and post-graduation service commitment with the Sponsoring Facility. A Retention Participant's Sponsoring Facility also agrees to provide the Participant with sufficient time in which to complete academic studies. During the summers and after graduation, it is expected that the Retention Participant will complete employment commitments with the Sponsoring Facility.

Post-Graduation Service Commitment: The "Post-Graduation Service Commitment" is the Participant's agreement to accept a period of full-time employment with a DoD organization after completion of the degree for which he/she received funding. All Participants are responsible for completing post-graduation service. The post-graduation service commitment is usually completed with the Participant's Sponsoring Facility.

Academic Year: An "Academic Year" consists for the Fall through spring academic terms and is generally nine (9) months in length. An academic year does not include the summer term.

Degree Conferral Date: The "Degree Conferral Date" is the date on which a degree is bestowed upon an individual. This date is set forth on the official transcript reflecting the degree earned.

Degree Completion Date: The "Degree Completion Date" is the date on which an individual completes all requirements to obtain a degree. This date occurs prior to the degree conferral date and is not set forth on official transcripts.